Supplier invoices, read and checked before you pay
Bills Scan pulls every line off your supplier invoices, compares it with what you expected to pay, and sends the clean data on to billing and accounts.
| Line | Billed | Expected | Status |
|---|---|---|---|
| SIP trunk rental ×40 | £320.00 | £320.00 | Matched |
| Broadband FTTP ×12 | £408.00 | £408.00 | Matched |
| Mobile data bundle ×85 | £1,062.50 | £935.00 | Over by £127.50 |
| Porting fee ×3 | £45.00 | £45.00 | Matched |
Supplier bills arrive as PDFs in a dozen layouts. Keying them in is slow, and overcharges slip through.
- Manual entry eats the month endFinance retypes supplier invoices line by line before anything can be checked.
- Every supplier looks differentLayouts change without warning, so templates and macros keep breaking.
- Overcharges get paidWithout a line-level check, small differences add up across hundreds of services.
How ACE Bills Scan works
Three steps from start to finish.
Capture the invoice
Upload supplier invoices as PDFs or scanned copies.
Extract and validate
AI reads every line and compares it with the cost you expected to pay.
Review and post
Mismatches go to an exception queue. Approved data moves on to billing and accounts.
What's included
Everything in ACE Bills Scan, grouped by what it helps you do.
Capture
Gets supplier invoices into one place.
- PDF and scanned invoice upload
- Handles differing supplier layouts
- One inbox for all suppliers
Extraction
Turns documents into structured lines.
- AI-powered line extraction
- Totals, tax and line amounts read
- Accurate money handling to the penny
Validation
Checks each line before anyone pays.
- Line-level comparison with expected cost
- Exception queue for mismatches
- Approve, query or dispute each line
Posting and audit
Moves approved data on and keeps the record.
- Approved lines passed to ACE Billing
- Connections to your accounting system
- Full history of every change
Better together
ACE Bills Scan shares one customer record with the rest of the ACE platform.
Connections
Systems ACE Bills Scan works with.
Works with
Accounting
Questions about ACE Bills Scan
Which invoice formats can Bills Scan read?
PDF invoices and scanned copies. It is built to cope with different supplier layouts rather than one fixed template.
What happens when a line doesn't match?
It goes to the exception queue, where your team can approve it, query it or raise a dispute before anything is posted.
Do we need ACE Billing to use Bills Scan?
No. Bills Scan runs on its own. Connecting it to ACE Billing adds usage-level reconciliation and margin reporting.
Illustrative figures on this page are examples, not customer data.
See ACE Bills Scan with your own data
Book a personalised demo and we'll walk through it using examples from your business.